--- title: 📝Orders & Invoicing Fundamentals Part 4: Creating Invoices from Scratch description: Create invoices manually in Convenience when receiving stock. Add items, verify totals, and update inventory levels for accurate stock management. --- [Skip to content](https://help.futurenet.com.au/creating-invoices-from-scratch#main-content) [![FNET Logo](https://help.futurenet.com.au/hs-fs/hubfs/fnet_logo_isolated-1.png?width=50&height=50&name=fnet_logo_isolated-1.png)](https://www.futurenet.com.au) Open main navigation Close main navigation How can we help you? - There are no suggestions because the search field is empty. 1. [Future Net Help & Support](https://help.futurenet.com.au/?hsLang=en-au) 2. [Inventory](https://help.futurenet.com.au/inventory?hsLang=en-au) 3. [Orders/Invoice Entry](https://help.futurenet.com.au/inventory?hsLang=en-au#orders-invoice-entry) 1 February 2026 # 📝Orders & Invoicing Fundamentals Part 4: Creating Invoices from Scratch Create invoices manually when receiving stock without a prior order in the system, or for non-hosted suppliers. Invoices record incoming stock deliveries and update your inventory levels. **⚠️ Important:** Proper invoice management is crucial for accurate stock levels, especially if you use automatic ordering.  #### Before You Start Navigate to the **Inventory** tab in Convenience and select **Orders/Invoicing Entry**. Have your supplier's physical invoice ready with the invoice number, date, and total. --- ### Setting Up the Invoice In the Orders/Invoicing Entry window, click **Add** Select **Invoice** from the **Document Type** field Change the supplier if needed Click **Ok** ![CreateInvoice](https://help.futurenet.com.au/hs-fs/hubfs/KB%20Media/CreateInvoice.gif?width=670&height=433&name=CreateInvoice.gif) 1. Enter the **Invoice Date** from your supplier's invoice 2. Enter the **Invoice No.** from your supplier's invoice 3. Enter the **Invoice Total**: - If GST is included in the total: Enter the total in **Invoice total** and GST amount in **GST Included** - If GST is separate: Enter the total in **Invoice total** and GST in **Total Tax** (this adds to the invoice total) Click **Edit** **![](https://help.futurenet.com.au/hs-fs/hubfs/image-png-Jan-02-2026-02-40-59-3199-AM.png?width=452&height=403&name=image-png-Jan-02-2026-02-40-59-3199-AM.png)** **ℹ️ Note:** Entering the invoice total helps ensure accuracy. The system will flag any mismatch between your calculated total and the supplier's invoice total.  --- ### Adding Invoice Items When creating an invoice from scratch, you can add items manually, load from a non-wireless PDE, or import an existing order from an exported file. Adding items with your Convenience PDE is not yet available for invoices created from scratch—but you can use it to create an order and convert that order to an invoice. 👉[📋 Creating and Editing Orders with your Convenience PDE](https://help.futurenet.com.au/creating-and-editing-orders-with-your-convenience-pde?hsLang=en-au) The process for adding items to an invoice is the same as adding items to an order. For detailed step-by-step instructions on each method, refer to: 👉[📦 Orders and Invoicing Fundamentals Part 2: Creating and adding to an Order](https://help.futurenet.com.au/creating-and-adding-to-an-order?hsLang=en-au) Once all items are added with the correct quantities received, you're ready to update the invoice. --- ### Next Steps You've mastered creating invoices from scratch! To complete the Orders & Invoicing Essentials series: **👉**[📥Orders & Invoicing Fundamentals Part 5: Importing Electronic Invoices](https://help.futurenet.com.au/importing-electronic-invoices?hsLang=en-au) **👉**[🔄Orders & Invoicing Fundamentals Part 6: Converting Orders to Invoices](https://help.futurenet.com.au/converting-orders-to-invoices?hsLang=en-au) **👉**[✅Orders & Invoicing Fundamentals Part 7: Updating Invoices](https://help.futurenet.com.au/updating-invoices?hsLang=en-au) - [General](https://help.futurenet.com.au/general?hsLang=en-au#main-content) - [Licensing](https://help.futurenet.com.au/general?hsLang=en-au#licensing) - [Convenience PDE](https://help.futurenet.com.au/convenience-pde?hsLang=en-au#main-content) - [Before You Start](https://help.futurenet.com.au/convenience-pde?hsLang=en-au#before-you-start) - [Getting Started](https://help.futurenet.com.au/convenience-pde?hsLang=en-au#getting-started) - [Stock Management](https://help.futurenet.com.au/convenience-pde?hsLang=en-au#stock-management) - [Item Management](https://help.futurenet.com.au/convenience-pde?hsLang=en-au#item-management) - [In-Store Operations](https://help.futurenet.com.au/convenience-pde?hsLang=en-au#in-store-operations) - [System](https://help.futurenet.com.au/convenience-pde?hsLang=en-au#system) - [General Tips](https://help.futurenet.com.au/convenience-pde?hsLang=en-au#general-tips) - [Inventory](https://help.futurenet.com.au/inventory?hsLang=en-au#main-content) - [Item Maintenance](https://help.futurenet.com.au/inventory?hsLang=en-au#item-maintenance) - [Fast Price Entry](https://help.futurenet.com.au/inventory?hsLang=en-au#fast-price-entry) - [Promotions](https://help.futurenet.com.au/inventory?hsLang=en-au#promotions) - [Orders/Invoice Entry](https://help.futurenet.com.au/inventory?hsLang=en-au#orders-invoice-entry) - [Automatic Ordering](https://help.futurenet.com.au/inventory?hsLang=en-au#automatic-ordering) - [Recipes](https://help.futurenet.com.au/inventory?hsLang=en-au#recipes) - [Stock Adjustments](https://help.futurenet.com.au/inventory?hsLang=en-au#stock-adjustments) - [Wastage Entry](https://help.futurenet.com.au/inventory?hsLang=en-au#wastage-entry) - [Send Prices to Tills](https://help.futurenet.com.au/inventory?hsLang=en-au#send-prices-to-tills) - [Send to Scales](https://help.futurenet.com.au/inventory?hsLang=en-au#send-to-scales) - [Till and Label Changes](https://help.futurenet.com.au/inventory?hsLang=en-au#till-and-label-changes) - [Manual Sales Entry](https://help.futurenet.com.au/inventory?hsLang=en-au#manual-sales-entry) - [Printing](https://help.futurenet.com.au/printing?hsLang=en-au#main-content) - [Printing Shelf Talkers](https://help.futurenet.com.au/printing?hsLang=en-au#printing-shelf-talkers) - [Reports](https://help.futurenet.com.au/printing?hsLang=en-au#reports) - [Shelf Labels](https://help.futurenet.com.au/printing?hsLang=en-au#shelf-labels) - [Stocktake](https://help.futurenet.com.au/stocktake?hsLang=en-au#main-content) - [Stocktake Entry](https://help.futurenet.com.au/stocktake?hsLang=en-au#stocktake-entry) - [Host](https://help.futurenet.com.au/host?hsLang=en-au#main-content) - [Hosting](https://help.futurenet.com.au/host?hsLang=en-au#hosting) - [Accounts](https://help.futurenet.com.au/accounts?hsLang=en-au#main-content) - [Accounts Masterfile](https://help.futurenet.com.au/accounts?hsLang=en-au#accounts-masterfile) - [Setup](https://help.futurenet.com.au/setup?hsLang=en-au#main-content) - [Stores](https://help.futurenet.com.au/setup?hsLang=en-au#stores) - [Cashiers and Users](https://help.futurenet.com.au/setup?hsLang=en-au#cashiers-and-users) - [Tools](https://help.futurenet.com.au/tools?hsLang=en-au#main-content) - [Min/Max Stock](https://help.futurenet.com.au/tools?hsLang=en-au#min-max-stock) - [Registers](https://help.futurenet.com.au/registers?hsLang=en-au#main-content) - [POS Vouchers](https://help.futurenet.com.au/registers?hsLang=en-au#pos-vouchers) - [Controller](https://help.futurenet.com.au/controller?hsLang=en-au#main-content) - [Inventory Management](https://help.futurenet.com.au/controller?hsLang=en-au#inventory-management) - [Troubleshooting](https://help.futurenet.com.au/troubleshooting?hsLang=en-au#main-content) - [Backoffice](https://help.futurenet.com.au/troubleshooting?hsLang=en-au#backoffice) [![fnet\_logo\_isolated-2](https://help.futurenet.com.au/hs-fs/hubfs/fnet_logo_isolated-2.png?width=100&height=100&name=fnet_logo_isolated-2.png "fnet_logo_isolated-2")](https://help.futurenet.com.au/?hsLang=en-au) Copyright © 2025 Future Net Australia Pty Ltd