Create orders in Convenience to request stock from suppliers and maintain accurate inventory levels. There are 4 methods to add items to the orders: add items manually, with a wireless PDE, by loading from a non-wireless PDE, or by loading promotional items.
Creating a New Order
On the PC
Navigate to the Inventory tab in Convenience and select Orders/Invoicing Entry to get started.
In the Orders/Invoicing Entry window, click Add
Select Order from the Document type field
Change the supplier if needed in the Supplier field
Click Ok, then click Edit in the next window
💡 Tip: You can add an order reference in the Reference No field. This is an internal reference.
Here you can add the items you want to order. You have three methods to add items to your order.
On the PDE
You can create an order directly on your Convenience PDE.
To learn how to do this, check out the article on using the Convenience PDE for orders.
👉 (Article Coming Soon)
Method 1: Manual Entry
- Click Add or press INS on your keyboard
- Enter the item number or APN in the Item Number field (highlighted in blue)
- If you don't know the item number, click Find
- Enter the item number or description keyword in the top fields
- Enable Wildcard search to filter items containing your keyword
- Click column headers to sort alphabetically or numerically
- Use Find by APN if searching by barcode
- Select your item and click Ok
- Click Ok (or Enter key) to move to the Carton Cost field (edit if needed)
- Click Ok (or Enter key) again to move to the Order Cartons field
- Enter the number of cartons to order (or use Order Units for unit ordering)
- Click Ok (or Enter key) multiple times to add the item until the fields clear
💡 Tip: The blue highlighted field shows which field the system is ready for you to complete. Press Ok to advance to the next field.
You can also change the First Edit option to Cartons if you want to skip editing carton cost and jump straight to order quantity entry. This becomes your default setting. 
Modifying Items
To modify items already in the batch:
- Click Change or press F2 to update the order qty or cost
- Click Delete or press DEL to remove an item from the batch
Method 2: Convenience PDE
Use this method when adding items to orders throughout the store with a wireless handheld device.
If you're using Future Net's Convenience PDE, the device will automatically detect your order. You can scan items or enter them manually, specify quantities in cartons or units, and items will appear in the order on your PC in real-time.
To learn how to do this, check out the article on using the Convenience PDE for orders.
👉 (Article Coming Soon)
Quick overview:
- After creating the order, close it completely on the PC
- Navigate to Order on your Convenience PDE. Select the supplier
- Select the order number
- Scan items and enter quantities
- Items sync to the PC automatically
When finished: Return to the order on the PC to review and send.
Method 3: Non-Wireless PDE
After creating the batch on your PDE, open the Stocktake Batch on the PC.
Click PDE Load.
Initiate the send from your PDE
The items will load into the order once you close this window.
Method 4: Loading Promo Items
Quickly add multiple promotional items to your order within a specific date range.
- Click Select Promo Items at the bottom of the order window
- The system loads all items on buy promotion within the default date range
- Adjust the date range at the bottom if needed, then click Refresh
- Change from Buy Promos to Sell Promos using the dropdown if needed
- Enter quantities in the Order Ctns column (or Order Units if ordering by units)
- Click Post when finished
The items are added to your order immediately.
💡 Tip: This method is perfect for quickly building orders around current promotions without searching for items individually.
Next Steps
Now that you know how to create orders and add items, enhance your ordering process:
Learn advanced order tools: Check out Order Tools and Options to master Split Order, Select Promo Items, and Import/Export features.
👉🛠️ Ordering Final Checks: Order Tools and Options
Maximise promotional savings: Explore how to use Last Chance, Wait On, and Sales Factor to make smarter ordering decisions based on promotions and sales data.
👉🔍 Ordering Final Checks: Last Chance
👉⏳ Ordering Final Checks: Wait On
👉📊 Ordering Final Checks: Sales Factor
Ready to send? Jump to Part 3: Sending Orders to Suppliers to get your orders to suppliers.
👉 📤Orders & Invoicing Fundamentals Part 3: Sending Orders to Suppliers